The Grainger College of Engineering
Engineering Career Services

Responding to Your Offer

Responding to an offer can make you feel nervous. Whether you are accepting, declining, or requesting an offer extension, communicating with your recruiter as soon and as honestly as possible will help put you and them at ease.

Take a look at the examples below to help you draft your message.

Offer Response Examples

Accepting a Job Offer

Dear Mr. Jackson,

Thank you for selecting me as a candidate for the Structural Engineer position at XYZ Company. I am pleased to inform you that I am accepting this position and excited for my start date. Thank you again for the opportunity, I am eager to make a positive contribution to the organization. Please let me know if there is any additional information or paperwork you need.

Best,

Your Name

Declining a Job Offer

Dear Mr. Franklin,

I appreciate you and your team taking the time to meet with me to discuss the opportunity for employment within the Research and Development Team. After careful thought and consideration, I decided to accept another position that was a better fit for me at this time. However, I remain very interested in your company and the work that you do and would welcome the potential for future opportunities.

Thank you for your time and consideration.

Sincerely,

Your Name

Requesting an Offer Deadline Extension

Dear Ms. Arnold,

Thank you for offering me a position as an Electrical Engineering intern for this summer. I enjoyed meeting with the team at XYZ Company and really appreciate your emphasis on continual learning. I would like to request an extension for my offer deadline of October 15. After talking with Engineering Career Services, I’ve learned that my university recommends students are given three weeks in order to fully consider an offer and make an informed decision. The university guidelines are listed here: https://ecs.grainger.illinois.edu/student-resources/offers/guidelines. Would you be able to adhere to my university’s offer deadline guidelines?

Thank you for your consideration of my request.

Sincerely,

Your Name